Sector 18ID Orientation

Revision Date: 2014/06/17

General

  • This document is constantly under construction. If you find information which is incorrect, missing, or poorly communicated, please contact the safety committee at safety@bio.aps.anl.gov
  • Keep in touch with your Scientific Contact while you are here at BioCAT.
  • Your Scientific Contact is the liaison between your research group and BioCAT. If any changes are to be made to the BioCAT beam line, your experiment, or your shift schedules, notify your Scientific Contact immediately.
  • Do not install any software onto any BioCAT computer before alerting the BioCAT System Administrator (Mark Vukonich).
  • Contact the Floor Coordinator with any concerns about APS operations. After hours, the On-Duty Floor Coordinator may be paged at 2-0101.

Outline

  • Safety Policies and Resources
    • Affirmation and Clarification of the ”Safety First” Principle
    • Orientation to the CAT’s Environmental, Safety, and Health Plan
    • Explanation of the CAT’s General Policies Pertaining to Control of Hazards
    • Introduction to the CAT Safety Personnel
    • Explanation of the ANL-East “Stop Work Authority” Policy
  • General Safety Information
    • Location of Safety Equipment
    • Location of Safety Documentation
    • Emergency Phone Numbers
    • Response to Alarms and Other Warnings
    • Location and Requirements for Use of Safety Eye-wear and other Personal Protective Equipment (PPE)
    • Restrictions on Working Alone
    • The Importance of Keeping Work Areas Neat and Orderly, and the Isles Free of Obstructions
    • Storage of Chemicals and Gas Cylinders
    • Proper Usage of Thermo-Luminescent Dosimeters
    • Proper Usage of Radioactive Check Sources
    • Storage of Other Items
    • Restrictions on and Proper Use of Electrical Power Strips and Extension Cords
    • Procedure for Obtaining and Using Liquid Nitrogen
    • Disposal of Waste, Including Hazardous Waste
  • Beam-line Safety Information
    • Orientation to BioCAT’s Implementation of the APS Shielding Configuration Policy
    • Locations of the Utility Shut-Offs for Electricity, Water, and Compressed Gases
    • Explanation of the Use of Radiation Survey Meters
    • General and Beam-line-Specific Operation of the Personnel Safety System (PSS)

The Tour of the Facilities

  • The Lab/Office Modules

    • Pentagon ”C”

      • Bathrooms/Tornado Shelters

        • The bathrooms are located on either side of the ”C” pentagon. They are two of three tornado shelters.

        • Tornado alerts

          • Tornado Watch

            A tornado watch means that conditions are favorable for the production of funnel clouds (typically during a spring-time, super-cell thunderstorm here in the Chicago area).

          • Tornado Warning

            A tornado warning means that a funnel cloud has been spotted in the local area. A wailing siren will sound and people should re-locate to a designated tornado shelter—- the two bathrooms and the user shop (if open). The beam will be dumped in the event of a tornado warning.

      • Kitchenette

        • Recycle Bins
        • Boiling Water Tap
      • Dosimeter Storage

        As of 2003 January 1, off-site users are not required to wear radiation monitors while on the experiment floor.

        However, a TLD should be issued if any of the following criteria are met:

        • If you are to work in a posted Controlled Area.
        • If you are to work in the accelerator tunnel; buildings 411, 412, 413, or 420; the Storage Ring Utility Corridor; or the Storage Ring Mezzanine.
        • If you are to work with radioactive material samples, sealed sources, or x-ray generators.
        • If you intend to work on the experiment floor for more than four months per year.
        • If you are pregnant.
        • If you request one.

        You may request a TLD from the APS User Office, any Floor Coordinator, or From our Administrative Assistant, Carrie Clark.

      • LOM Access

        Access to the LOM from outside the APS is restricted outside the hours of 0700-1900 Monday through Friday. To access the building ”after hours” you should have a key-card issued by the User Office.

      • Wandering”

        The research going on at the APS is, for the most part, open. However, it is important to respect the privacy of other researchers—- especially those engaging in proprietary research.

        Both sectors on either side of BioCAT—-IMCA-CAT and SBC-CAT—- perform proprietary research on a regular basis—-as do a number of other sectors around the ring. Before entering any other beam-line’s LOM, labs, or experimental hutches, you must obtain the permission of the CAT staff first. Failure to do this could result in being barred from BioCAT or—-if evidence of tampering with equipment or data is found—-from the APS.

    • Pentagon ”B”—- BioCAT

      • BioCAT User Office

      • Phones

        • ANL Extensions: 2-xxxx

          All the telephones found here at Argonne can be used to dial any Argonne extension. Simply dial ”2” and then the four-digit extension.

        • ANL Pagers: 4-xxxx

          Most Argonne employees can be reached by pager. Usually (but not always) dialing “4” and then their usual four-digit extension will connect you to their pager.

        • Argonne Guest House: 5, 2-xxx

          To reach the Argonne Gest House, dial ”5” and wait for the dial tone. If you need the front desk, dial ”0.” Otherwise, dial ”2” and the three-digit room number.

        • Limited Access Phones—-Dial ”7” for an outside line

          These telephones provide access to Chicago metropolitan area codes (312, 630, 708, 773, and 847) and toll free numbers (800, 888, 877, and 866). There are two of these phones at BioCAT. They are located:

          • In the BioCAT conference room (630) 252-0542
          • On the experiment floor (630) 252-1818
    • First-Aid Kit

      Located in the conference room: Fourth shelf, middle bookcase. Please alert a BioCAT staff member if you use supplies from the First Aid Kit so they may be replenished.

    • Conference Room * Limited Access Phone * MSDS library

    • Meet Carrie Clark

    • Fire Procedure

      The American standard fire alarm is a ringing alarm-clock bell. Should you hear this bell, please exit the building through any of the doors and congregate on the patio in front of the main entrance door in Pentagon ”C.”

    • Location of LOM Fire Extinguishers

    • Chemistry Lab—- LABEL ALL CHEMICALS INCLUDING WASTE

      • Security

        The BioCAT Facility has been stocked with equipment and supplies for your use. If you notice that equipment is damaged or supplies are low, please notify a BioCAT staff member. If you find an unknown person in the laboratory, it is your right to alert a BioCAT staff member to their presence so that we may insure that they will not interfere with your research.

      • Location of PPE

      • Proper Disposal of Sharp Objects and Broken Glassware

      • Location of Shower and Eye-wash

      • Location of MSDS

      • Yellow Safety Board

  • The Experiment Hall

    • Trike Traffic—-ALWAYS look both ways before entering the ring hallway!

      BioCAT owns two tricycles for the use of both staff and users. You are free to borrow a BioCAT tricycle as long as you realize that:

      1. There are only two tricycles for all of BioCAT and
      2. You must return it to its parking spot under the stairs.
    • Fire Procedure

      The American standard fire alarm is a ringing alarm-clock bell. Should you hear this bell, please exit the ring through any of the doors to the LOM. You do not need to exit the LOM if the fire alarm is not sounding there.

    • Fire Extinguishers

    • Floor Coordinator’s Office

      The Floor Coordinator’s Office is located adjacent to the User Shop inside the experiment hallway. The Floor Coordinator is the liaison between the users and the APS. If there are problems involving the APS-provided services (not BioCAT-provided services), please feel free to contact our Floor Coordinator (or the Floor Coordinator on Duty at extension 2-0101).

    • Hutch ”D”

      • Yellow Safety Board
      • Beam Path
      • Air and Water Shut-Offs
      • Breaker Boxes (SEE Electrical Safety, below)
      • Clean and Dirty Power
      • PSS
        • NO ONE IS TO BE INSIDE A HUTCH WITH THE DOORS CLOSED
        • Emergency door open controls
        • Emergency Beam Stop buttons
        • Search Boxes
        • ”Go/No-Go” Panel
    • Control Area—-Emergency Numbers

      • Cryo Alarm The Cryo Alarm will sound if something is wrong with the liquid nitrogen circulation system. It is a high-pitched peizo-electric speaker alarm located in the black box by id3.bio.aps.anl.gov. If this alarm should sound, close the “A” shutter and call Rich Heurich immediately.
    • Specialized Equipment/Services

      If any of these items are required during the experiment, go over them here.

      • Electrical Safety

        Prior to authorizing the start of any experiment where electrical work will be conducted:

        • The current ANL policy on electrical work (which can be found at http://www.aps.anl.gov/Safety_and_Training/User_Safety_Updates/AUSU_16feb05_elec.pdf) must be distributed to the On-site Spokesperson and be generally available to all members of the group.
        • Electrical work below 50 V may only be performed by those who have read the Update or have completed ESH371 and ESH114.
        • Electrical work above 50 V is not permitted without NFPA 70E training. This includes the operation of breakers in power distribution panels. Use of commercial connectors such as UL-approved power cords or HV, MHV, and SHV connectors are not considered electrical work as exposure to the voltage source has been minimized.
    • Sector 20 Truck lock

      • Liquid Nitrogen Fill Station
      • Gas Cylinder Cage
    • Cage

      • Gas Cylinder Storage
      • Work Gloves
      • Hard Hats
      • Harnesses
    • User Shop

      • Safety Eye-wear

Safety Policies and Resources

Affirmation and Clarification of the “Safety First” Principle

We at BioCAT affirm that we regard the safety of the experimenter and others at the APS to be of central importance. No experiment or operation will be permitted on the floor if it poses a significant safety risk. The APS/CAT safety review process has been instituted to minimize the likelihood of anyone associated with our beam line being exposed to hazards.

Orientation to the CAT’s Environmental, Safety, and Health Plan

BioCAT’s environmental, safety, and health information is contained in our Environmental, Safety, and Health Plan. This document has been accepted as authoritative by the appropriate committee at the APS and is the definitive safety document regulating BioCAT operations. Copies of our ES&H Plan are available in three locations:

  1. On the World Wide Web at http://www.bio.aps.anl.gov/training/BioCAT-SafetyPlan2004.html
  2. In the control ”area” on the experimental floor
  3. In the Conference Room next to the MSDSs

Explanation of the CAT’s General Policies Pertaining to Control of Hazards

BioCAT’s three fundamental policies are:

  • Each individual working in the BioCAT facilities is responsible for maintaining a safe work environment for themselves and those nearby.
  • The BioCAT staff will ensure that no one will be inside a closed radiation enclosure.
  • Each person working in the BioCAT facilities will be aware of the procedures required for maintaining a safe environment and will know who is responsible for specific aspects of safety maintenance and enforcement.

Introduction to the CAT Safety Personnel

BioCAT Director/Safety Committee Chair

Prof. Tom Irving
Phone (APS): (630) 252 0524
Phone (IIT): (312) 567 3489
Responsible for safety policy and over-all oversight of all safety personnel.

BioCAT Safety Administrator

Ms. Carrie Clark
Phone: (630) 252 0549
Responsible for maintaining safety records, APS safety directives, and MSDS records.

BioCAT Chemical/Biological Safety Coordinator

Mark Vukonich
Phone: (630) 252 0540
Responsible for over-all day-to-day enforcement and implementation of safety policies and procedures. Responsible for biological and chemical safety, transportation of biological and chemical compounds, and safe operation of the bio-chemistry lab including maintenance of the laboratory information binder, maintenance of hazardous wast satellite accumulation areas.

BioCAT Electrical/Mechanical Safety Coordinator

Rich Heurich
Phone: (630) 252 0543
Pager: (708) 241 7823 [Email the pager: heurich-pager@bio.aps.anl.gov]
Responsible for electrical and mechanical safety, LOM shop operation, cryogenic safety.

BioCAT Radiological/Laser Safety Coordinator

Dr. Weikang Ma
Phone: (630) 252 0508
Responsible for safety regarding lasers, and Sealed Sources.

Explanation of the ANL-East “Stop Work Authority” Policy

”…[I]f you see any work being conducted that you believe may put you or others in immediate danger, you have the right and the obligation to stop the work and bring the situation to the immediate attention of [BioCAT] and a floor coordinator. If you are asked to stop work, you must do so.” (APS User Orientation section 2.0)

General Safety Information

Location of Safety Equipment

First Aid Kit: The first aid kit is located in the 435B Conference room in the center bookshelf. Please alert a BioCAT staff member if you use any of the supplies in the Kit so that they may be replenished.

Fire Extinguishers: There are fire extinguishers in the experiment hall on every third column around the ring—-including columns 115 and 118 near the BioCAT beamlines.

There are also fire extinguishers in the main hallway of the LOM. They are on both sides of each pentagon.

Once you have used a fire extinguisher, please call 911 and inform them so the extinguisher may be replaced.

Emergency Shower and Eye-wash: The shower and eyewash are located in the BioCAT chemistry lab (435-B030) on the ring-side wall.

Location of Safety Documentation

  • The BioCAT ES&H Plan may be found in the three places mentioned above.
  • The Argonne ES&H Manual may be found on the web at http://www.aim.anl.gov/manuals/eshman/index.html
  • MSDS for all chemicals that BioCAT stores are maintained in a binder just outside the west door of the chemistry lab (435-B030).
  • A more comprehensive list of MSDSs may be found in the Conference Room.

Emergency Phone Numbers

DIAL 911 FIRST

  1. 252 1911 from an off-site phone

After speaking with the 911 operator, contact the Safety Officer and Floor Coordinator. These numbers are posted throughout BioCAT:

  • On the main bulletin board
  • In the cubicles
  • On yellow safety boards immediately outside each lab near the entrance to the beam line
  • On the yellow safety boards on the outside of the doors to the ”C” and ”D” hutches.
  • On the upper-left panel of the control console.

Please familiarize yourself with these locations.

Response to Alarms and Other Warnings

  • Fire:

    • Signal: A steady alarm-clock bell
    • Action: Evacuate building. Assemble in front of pentagon ”C” if the alarm is sounding in the LOM. Wait for further instructions from the person wearing the orange Area Emergency Supervisor (AES) hat.

    (APS User Guide section 1.3)

  • Tornado:

    • Signal: Public Address announcement [inside] and wailing siren [outside]
    • Action: Move to tornado shelter. There are three shelters in the BioCAT area:
      • The two bathrooms on either side of pentagon ”C”
      • The machine shop

    (APS User Guide section 1.2)

  • Miscellaneous Alarms:

    • Signal: Twenty (20) second tone over Public Address system.
    • Action: Listen for information following tone.

Location and Requirements for Use of Safety Eye-wear and other Personal Protective Equipment (PPE)

PLEASE RETURN ALL PPE TO ITS ORIGINAL LOCATION WHEN DONE

  • Eye-wear: Safety eye-wear in the form of safety glasses or goggles should be worn at all times in the LOM shop and, when work requirements dictate, in the chemistry and electronics laboratories.
    • Chemistry Lab: Eye-wear may be found on the wall to the right of the south entrance and in the first drawer to the right of the south entrance.
    • Electronics Lab: Eye-wear may be found on the wall to the right of the south entrance and on the bench below it.
    • LOM Shop: On the inside of the right-hand door.
  • Chemical Gloves
    • Wear gloves and an apron when working with materials that are hazardous to your skin, such as corrosive liquids and organic solvents.
    • Location: In the chemistry lab in the drawer next to the eye wear
  • Work Gloves
    • Location: In the cage on the right side of cabinet #6
  • Safety Harnesses
    • If you are working 6 feet (2 meters) or more above floor level at a location where there are no guard rails or other installed fall protection, you must use a fall-arrest system (e.g., a body harness and secured lanyard).
    • Location: In the cage on the right side of cabinet #6.
  • Hard Hats
    • Hard hats are required whenever any crane or scissor lift is being operated in your area. Other areas will be posted with the requirement.
    • Location: In the cage on the right side of cabinet #6.

Restrictions on Working Alone

The following has been taken from the APS User Safety Guide:

When activities at the APS involve substantial hazards, working alone is not permitted; that is, you must remain in visual and auditory contact with a second person who understands the work being performed and all pertinent emergency procedures. The following are examples of materials or systems that are considered to pose substantial hazards:

  • high-energy or high-pressure systems.
  • acutely toxic or corrosive gases, liquids, or solids.
  • cryogenic materials in greater than bench-scale amounts.
  • flammable liquids or chemicals in greater than bench-scale amounts.
  • x-ray generators, if you are not an authorized user of the device in question.
  • electrical systems capable of producing a paralyzing shock when proper safeguards are not in place.”

In addition, when working in the LOM shop after hours, you must notify the APS floor coordinator.

The Importance of Keeping Work Areas Neat and Orderly, and the Aisles Free of Obstructions

Please remember that you are utilizing shared space for your experiment. Many people who are not necessarily familiar with your equipment will be in the same area and may need the same facilities. Keeping a minimal, organized workspace is essential to providing all our users with the facilities they need to perform their experiments in an accurate and timely manner.

It is essential that aisles, walkways, and all officially demarcated access corridors and duck-unders (lined with yellow tape) are kept free of equipment as these are escape routes in the event of an emergency.

Storage of Chemicals and Gas Cylinders

Chemicals: Please store your chemicals in the designated cabinets in the chemistry lab. Users are strongly discouraged from bringing in bulk chemicals. If you must bring in bulk chemicals, you must contact the BioCAT Safety Coordinator in order to clear the required paperwork prior to its arrival on-site.

Gas Cylinders: Charged gas cylinders should be available for your use inside hutch-D. Should you need another gas cylinder, they are stored in two places:

  • Around the outside of hutch ”D” (either in the cage or on the wall closest to the storage ring).
  • In the cage labeled “Sector 18” in the yard on the other side of the sector 20 truck lock (just down stream of 435E).

Please use the gas cylinder dolly—-located in the cage—-for transporting gas cylinders; and please return it when done.

Please observe the following safety precautions when using gas cylinders:

  • Gas cylinders should be transported with their caps screwed on.
  • No gas cylinder should ever be left unattended when not properly secured to a designated gas cylinder rack

Proper Usage of Thermo-Luminescent Dosimeters

Do not leave the APS complex with your thermo-luminescent dosimeter (TLD).

Between the two bathrooms are TLD storage boxes. Please locate an empty box, label it with your name, and place your TLD there whenever you leave the building.

These dosimeters are only valid until the end of the calendar month.

When you leave the APS for an extended period, please return your TLD to the person who gave it to you (if from Clareen, then return it to Clareen; if from the Floor Coordinator, then return it to the Floor Coordinator). Only place your TLD in the Dosimeter Return bins if you received your TLD from the APS user office.

Proper Usage of Radioactive Check Sources

The BioCAT Safety Plan does not currently address the use of radioactive sources. Anyone who wishes to perform research at BioCAT utilizing radionucleides must have prior approval from the BioCAT staff and must adhere to all requirements specified by BioCAT, the Advanced Photon Source, and Argonne National Laboratories for their transport and use.

Storage of Other Items

Sharps: Small, sharp objects can pose a significant hazard to you, other users, and maintenance staff. Such objects include, but are not limited to: syringe needles, knife/razor blades, tiny diameter stiff wire, and broken glass. All sharp objects must be stored in a way that minimizes the risk of laceration and possible introduction of foreign objects into the body. Methods may include insertion of the sharp surface into a sizable piece of cork or Styrofoam.

Sharps are not to be disposed of in the regular trash bin! Used syringe needles, razor blades, and scalpels must be disposed of in the sharps disposal box. Broken glass must be cleaned up immediately with the hand-broom and dustpan and disposed of in the cardboard box labeled “Broken Glass.”

No item may be stored on top of a cabinet exceeding five feet in height.

Restrictions on and Proper Use of Electrical Power Strips and Extension Cords

The following has been taken from the APS User Safety Guide:

”Do not use single-to-multiple outlet converters (“cube taps”). If necessary, use power distribution strips with integral power cords and built-in overcurrent protection. These strips are available through the Argonne Materials Ordering System (AMOS).

Suspend electrical cords over the work area if possible, to avoid damaging them or creating a tripping hazard. If this is not feasible, mark the location as a work area by using appropriate signs or barricades and place “cord ducts” or other protective runways over the cords.

Properly identify electrical cables at their ends and at all spliced junctions, to facilitate eventual cable removal…. Immediately remove all cables that are no longer in use and update the tables and diagrams accordingly.

Use only CAT-issued or CAT-approved extension cords. To prevent overheating or possible electrical shock, choose cords rated for current levels that exceed your needs by a safe margin.

Never run extension cords through walls, windows, or doorways or behind walls, ceilings, or floors. Never connect extension cords in series or splice them together.

Procedure for Obtaining and Using Liquid Nitrogen

Liquid nitrogen may be obtained at the fill station in the sector 20 truck lock (just down stream of 435E) or from our house liquid nitrogen line on the upstream wall of hutch-C. Users will be responsible for refilling their own dewars once they have been certified by BioCAT staff. Proper Personal Protective equipment (PPE) is to be used while handling liquid nitrogen (gloves, face-shield, and apron).

Disposal of Waste, Including Hazardous Waste

It is recommended that white paper, glass containers, and aluminum cans be disposed of in the appropriately labeled blue canisters in the LOM, the beamline, and the communal kitchen in pentagon ‘C.’ Ordinary trash may be disposed of in any available trash can.

BioCAT assumes that all chemical waste is hazardous. Any procedures which generate such waste must be reviewed by the Chemical Safety Officer if this waste is to be disposed of here at the APS.

Beam-line Safety Information

Proper attire for work in the experiment hall includes closed-toes, covered-heel shoes and long pants. Sandals or any type of open-toe shoes are not acceptable. Skirts may be worn if a lab coat is also worn.” (APS User Guide section 2.1)

Orientation to BioCAT’s Implementation of the APS Shielding Configuration Policy

Exposure to radiation is an important safety issue at the APS. Shielding has been placed at a number of points around our beam-line to reduce this risk such that exposure to radiation levels above natural background is virtually impossible. To maintain this level of safety, it is important that you not alter any part of the beam-line shielding. Typically, all critical shielding has been tagged, but, when in doubt, ask!

If you need to open any of the labyrinths, ask for help from your scientific contact.

Locations of the Utility Shut-Offs for Electricity, Water, and Compressed Gases

Electricity: There are two types of power: “clean” and “dirty.” The outlets for clean power are orange and should only be used for electrical components sensitive to voltage spikes. No motors or other inductive components are to be connected to clean power.

Each outlet is labeled with the breaker that supplies it. These first-level breakers are located in the hutch for outlets in the hutch and on the outside of the hutch for outlets located outside of the hutch. These breaker boxes are labeled with the second-level breaker box and circuits that source power to it.

The second-level breaker boxes are located on column 119.

Water: The shut-off for water for hutch-D is located inside hutch ”D” on the inboard wall. They are the third and fourth red handles.

Compressed Air: The shut-off for compressed air for hutch-D is located inside hutch-D on the inboard wall. It is the green handle to the right of the water shut-off valves.

Explanation of the Use of Radiation Survey Meters

The BioCAT Safety Plan does not currently address the use of radiation survey meters by users. If you need a survey meter, BioCAT staff will arrange to borrow one from the APS Health Physics department.

Users who have concerns about ambient radiation levels are encouraged to approach any of the BioCAT safety officers or an APS Floor Coordinator who will perform a survey.

General and Beam-line-Specific Operation of the Personnel Safety System (PSS)

Users will receive training in the use of the 18-ID PSS. This training will include specific information on

  • Searching a hutch
  • Closing the door
  • Enabling the shutters
  • Disabling the shutters
  • Opening the door
  • Emergency Beam Stops
  • Emergency Door Release

Only one person should work the PSS at a time. Under no circumstances is a person allowed to work in a closed hutch.